User workspace

All objects - a filtered view over the object index, scoped to records where the current user has set the starred flag (via the star toggle). This pulls from any object or category regardless of ownership, role, or workspace pin status.

My objects - automatically lists every object and category where the current user is stored as creator on the record. Items here are auto-pinned to the workspace; "unpinning" removes the workspace pin only — the underlying object and its creator field are untouched.

Requests - queries request-type objects for records where the current user's ID matches one of the participant fields (initiator, assignee, approver, etc.), independent of creation or role data.

My processes - lists business process definitions/instances where the current user is referenced as a participant — either as process owner or as the assigned executor on one or more process steps.

My roles - shows objects where the current user has an explicit entry in the object's role-assignment metadata (a role-to-user mapping on the object), distinct from creator or process-participant relationships.

User Workspace provides quick access to starred items, user-related requests, and active business processes.

The page consists of five tabs for all users and All roles tab which is available for administrators only

All objects

A filtered view over the object and category index, scoped to records where the current user has set the starred flag (via the star toggle). This pulls from any page regardless of ownership or roles. Tab supports client-side search and sort over its current object list — filtering/reordering the rendered objects or switch displaying mode: table and cards. To remove an object from a tab, click the active-state toggle button (the same star control used to add it). This clears the flag on that object, dropping it from the tab's filtered view and doesn't delete the object or category.

The user can also multi-select via checkboxes and unstar several objects in a single batch action, clearing the flag on all selected records at once instead of repeating the toggle per item.

My objects

User-created objects or categories are automatically added to the tab. There are the same options as on All objects are available here, like search or mass unstar items

Requests

The tab aggregates objects by three parameters:

1. Request objects where the current user is either the creator (author field) or holds an assigned role on the request (matched via the request's role-assignment records). For users with the admin flag, this filter is bypassed entirely — admins see all request objects regardless of authorship or role.
2. Objects that have a personal comment attached to the current user — i.e., a comment record scoped to that user's ID. Group-level comments are included in this count as well, so an object surfaces here if the user has a direct comment or belongs to a group with a comment on that object. Objects are flagged with an indicator if the message is unread
3. Objects with at least one active business process instance in which the current user is assigned to a role on that process (via the process's role-participant mapping) — only running/active instances are counted, not completed or archived ones. If the process is currently waiting on an action from the user before it can proceed, the object is flagged with an indicator.

The tab also includes a "Show completed" filter check-box. When ticked, it extends the query from point 3 above to the inverse case: objects where the user was tied via a role assignment, but the associated business process instance has since finished (status = completed/closed). With the filter off, only objects with active process instances are shown (per point 3).

My processes

My processes tab lists every business process instance you're connected to - either ones you started, or ones where you've been assigned a role on a step.

Filtering the list

Using filter user can switch the list between showing every process instance you're connected to regarding status (for example, only processes still In progress). Tick one or more check-boxes in the list to see required rows. Uncheck it to see everything again, including processes you're just following or that have already moved past your part.

Reading the table

Object name - the object the process is running against. Click the + on the left to expand the detailed business process flow in the sidebar. Business process name - which process (e.g., "Change Request") is running. Started at / Started by - when the process began and who started it. Hover the ⓘ next to "Started by" for more detail. Current status - a colored badge for where the process stands, should be used for filtering. Last updated at / by - the most recent activity on the process, and who made it. Current stage description - a short label for what's happening at the current step, inherited from the .bpmn description. Has form - shows whether the process has a form attached that describes some instructions or notes. Should be filled in previously, when process starts. Action required indicator - flags rows where you specifically need to take an action to move the process forward.

My roles

The tab presents objects where the user or group which user is a member has an assignment for role. If the user is an author it shows in the list too.

Filtering the list

List could be filtered by one or several related roles using the check-boxes in right corner filter. Also, the ordering by the object name is available for the Object name column

Reading the table

Object name – name of the object; serves as a link to the object page (opens in a new window)
Role – name of the role, one or more, assigned to the user
Granted at/Granted by – date when and person who granted the role. The System name may be displayed in the Granted by column. And it means the user was assigned with the import or using the API request directly.

All roles (Admin visibility only)

All roles tab shows every role assignment across the whole system — who (or what group) has been granted a role on which object, regardless of whether that user is you. This is the system-wide view; My roles (covered earlier) shows just your own assignments.

Filtering the list

Select roles (dropdown) - narrows the list to one or more specific role types (for example, only show assignments where the role is "Author" or "Steward"). Select users (dropdown) - narrows the list to one or more specific users or groups, so you can see every object a particular person or group has responsible to.

Reading the table

Object name (sortable) - the object the role is granted on. Click the column header to sort alphabetically. User/Group - who holds the role. An object can have several role holders stacked in one row, one per line. Role - which role each user/group has on that object (for example, Assignee, Expert, Steward, Author, Subscriber). A role labeled "(system role)" is one of the system assigns automatically rather than one granted manually. Granted by - who or what granted the role: either a specific user, or "System" when it was assigned automatically. Granted at - when the role was granted, shown as a relative date ("Today at 17:26") or a full date for older entries.